Attention 2019 Graduates and Parents

Graduation Time & Place

When: Thursday, June 6, 2019 at 7:30 p.m.

Where: EagleBank Arena, George Mason University, 4500 Patriot Circle, Fairfax, VA 22030 (Arena map)

Graduating seniors should plan to arrive at EagleBank Arena at 6:00 pm; guests can begin entering the arena at 6:30 pm.

Obligations Before Graduation

If your student has not paid his/her senior dues or cleared all outstanding obligations, he/she should do so immediately.  Students will not receive their cap and gown for graduation without clearing all obligations.  Students should see Ms. Schumacher in Subschool 2 to determine their status. Parents can email Ms. Schumacher jsschumacher@fcps.edu for inquiries. 

As of May 3rd, all fees, obligations, and purchases, must be paid in cash or a money order payable to Westfield HS.  No checks will be accepted for the remainder of the school year.  This does not apply to food services (cafeteria) or the PTSA for All Night Grad Party.

Contact Balfour at www.balfour.com regarding graduation announcements if your family would like to purchase them.  

Graduation Rehearsal #1: Attendance Mandatory

When: Tuesday, June 4, 2019 from 1:15 p.m. – 2:50 p.m.

Where: Westfield HS Gymnasium

Those individuals who fail to attend the rehearsals will be excluded from the graduation ceremony. No one will be excused from this rehearsal without a prior written request by parent/guardian to and approved by Scott Davies (sgdavies@fcps.edu), class administrator.

A. Report to the Westfield HS Gymnasium by 1:00 p.m.

B. Seniors should locate their seating assignment and remain seated for attendance.

Last names at the beginning of the alphabet will be on the right side facing the stage and those at the end will be on the left side facing the stage. Students will find an index card with their row and seat number on the chair. This is where they will sit for commencement. This is important for practicing the processional and recessional for graduation. A complete rehearsal of the program will be conducted.

Parents of student speakers, etc. who wish to watch the rehearsal must check in at the main office and obtain a guest sticker. Do not park in the bus loop if planning to remain past 2:30 pm, as this will interfere with normal bus dismissal.

Graduation Rehearsal #2: Attendance Mandatory

When: Wednesday, June 5, 2019 from 1:00 p.m. – 3:00 p.m. 

Where: Westfield HS Gymnasium

Individuals who fail to attend the rehearsals will be excluded from the graduation ceremony. No one will be excused from this rehearsal without a prior written request by parent/guardian to and approved by Scott Davies (sgdavies@fcps.edu), class administrator.

A. Line up in the Gym hallway by 12:45 p.m., according to directions received at Rehearsal #1 on June 4th.

B. All textbooks, fines, and other obligations owed to the school must be cleared in order to receive a cap and gown. See Ms. Schumacher (jsschumacher@fcps.edu) in Sub School 2 for all senior financial obligations.

C. Caps and Gowns will be distributed during the rehearsal for all students who have paid their obligations.

General Graduation Information for Parents/Guardians

Please note that tickets will not be distributed. Seating in the arena is available on a first-come, first serve basis. Traffic may be heavy approaching George Mason University.  Please adjust your travel plans to accommodate these delays.

EagleBank Arena is accessible for the handicapped.  The SOUTH side entrance provides accessible parking and access into the arena.  Special seats are available for those with physical limitations.  Please refer to the enclosure. If you or a guest is hearing impaired and require the aid of an ASL interpreter, contact Soraya Rahnama (srahnama@fcps.edu)  by May 31st.

Remember, this is a formal affair.  Noisemakers and any other inappropriate items (signs, beach balls, balloons, etc.) are not allowed and will be confiscated and not returned.  No backpacks, bags, coolers, or outside food or beverages will be allowed into the EagleBank Arena. There will be a bag check conducted on all guests coming to the event.  This is a policy of the EagleBank Arena.  Campus police and EagleBank Arena staff are responsible for managing behavior in the stands. If a patron disrupts the ceremony, they may be asked to leave. 

Photos and Video

Parents and friends are requested not to leave their seats to take pictures during the ceremony.  A professional photographer and videographer have been contracted to take pictures of each senior as the diploma is awarded.  For information about ordering 2019 graduation photos, see the Victor O’Neill Studios website. To order a DVD of the graduation ceremony, use the Memories Videography order form.

Meeting After Ceremony

Make plans with your family for a meeting place outside of the EagleBank Arena after the ceremony.  You will not be allowed back in the EagleBank Arena after the ceremony.  Graduates will exit through the NORTH Exit.  Parking in the K Lot will be closest to the NORTH Exit.

Special Instructions to Seniors

  1. Arrive at the EagleBank Arena starting at 6:00 p.m., and no later than 6:30 p.m. The K Lot is closest to the NORTH exit, which is where students will exit after the ceremony.
  2. Enter the EagleBank Arena via the EAST loading dock area and proceed directly to your assigned seat per instructions given at rehearsal.  At 7:10 p.m., graduates will be in marching order (wearing caps and gowns) in the hallway.

EagleBank Arena does not offer any secure/storage area for items brought in by graduating seniors.  The only item graduates should be carrying is their car key (bring a safety pin to attach the key to the inside of your gown).  DO NOT bring cell phones, purses, make-up, brushes, nor inappropriate items such as beach balls, air horns, frisbees, etc. into the EagleBank Arena. 

You will enter the EagleBank Arena downstairs, at the East side and exit upstairs at the NORTH Exit.  Arrange ahead of time where you will meet your family.  K Lot is closest to the NORTH Exit.

  1.  Dress:  Wear caps and gowns.
    1. Girls should wear dresses that do not hang below the gown and comfortable dress shoes (no tennis shoes, boots, or flip flops). 
    2. Boys should wear white or light-colored shirts with ties, dark pants, (white or light pants will stand out with black gowns, no shorts or jeans) and dress shoes (no tennis shoes, boots, flip flops, slippers, or sandals).

Remember this is a formal affair.  Do not alter your caps and gowns.  Items that violate this policy will be confiscated.  At the discretion of the administrative staff, any senior whose dress and/or behavior is inappropriate may not be allowed to participate in the ceremony.  Your cooperation in making this a meaningful occasion is expected and appreciated.

Senior Honor Recognition

Seniors who have a final (four year) grade point average of a 3.5 or higher will be recognized during the graduation ceremony. Seniors who have a final (four year) grade point average of a 4.0 or higher will receive a Westfield Honor Scholar medal and will be recognized during the senior awards and the graduation ceremony.

Reminder: Substance Abuse

As your son/daughter prepares to attend the Westfield High School graduation ceremony and its related events, it is an appropriate time to review the Student Rights and Responsibilities regulation regarding the substance abuse policy and the consequences of violation, as it pertains to school sponsored activities. There are mandatory sanctions for certain disciplinary infractions that can restrict a student from attending the graduation ceremony.

These infractions include, but are not limited to:

  • Using, possessing, distributing, or being under the influence of alcohol, inhalants, or non-alcoholic beer while on school property or while attending a school activity (such as athletic and performing arts events, prom, and other extracurricular activities).
  • Using, abusing, possessing, or distributing any non-prescription drug for the purpose of abuse (as well as distribution other than for the purpose of abuse).
  • Arriving on school property or to a school-sponsored activity under the influence of marijuana, synthetic marijuana, or of any illegal or illegally used controlled substance, or for possessing or distributing drug paraphernalia.  
  • Use or possession of a controlled substance, marijuana, an imitation controlled substance or imitation marijuana while on school property or at a school-sponsored activity.

Violations of these, as well as other laws and school rules, may result in school-based disciplinary action up to and including a 10-day suspension and referral to the superintendent’s hearing office.  These disciplinary actions may also include a thirty-day prohibition from any and all school activities.  Seniors in violation of the policy within 30 days of the graduation ceremony or any of the related functions will not be permitted to participate in those activities.

Please do not allow substance use or abuse to ruin what should be a joyous time for all students and their families.  We want this to be a safe and happy time.

FCPS Approved Graduation Cords and Stoles

These items, if earned by the senior, may be worn during the graduation ceremony. 

Senior Class Officers…………….…………...Black & Gold Cords

National Honor Society………………………White & Blue Stoles

American Sign Language Honor Society. Red, White & Blue Cords

Art Honor Society……………………………....Multi Color Cords

Business Honor Society………………...Royal Blue & Gold Cords

English Honor Society…………………Light Blue & Silver Cords

French Honor Society…………………...Royal Blue & Red Cords

German Honor Society………………………..Black & Red Cords

History Honor Society…………………..Red White & Blue Cords

International Thespian Society………………...Blue & Gold Cords

Japanese Honor Society…………………….…Red & White Cords

Latin Honor Society…………………………Purple & Gold Cords

Marketing Honor Society……………….Royal Blue & Gold Cords

Math Honor Society………………….….Light Blue & Gold Cords

Military Service………………...Red White & Blue Service Medal

Quill & Scroll…………………………...Navy Blue & Gold Cords

Science Honor Society……………………….Green & Gold Cords

Service Learning Cords……………………………….Black Cords

Spanish Honor Society………………………Red & Yellow Cords

Tri-M Music Honor Society……………………Pink& Grey Cords

National Technical Honor Society………….Purple & Silver Cords

National Beta Club ………….…White & Red, White Drape Stoles

Senior Letter

The Senior Letter contains information about graduation and all the surrounding events such as prom, senior exams, senior assembly/barbeque, baccalaureate, senior awards night and more.